Brussels

Family Records Certificates

A Family Records Certificate (about birth, death, marriage, divorce) can be issued to the person him/herself or to one’s guardian. Apply for the Family Records Certificate via e-population register. Certificate can be delivered in Estonian, in English, in French or in German.
The certificate can also state a name change, but this can only be issued in Estonian.

In case you do not have access to the e-population register, you may apply for the required certificate either at the Embassy, by email or by post. You will need to present the Embassy:

• digitally signed application. If you order by email or by post, please add a copy of your passport or ID card.
• proof of paid state fee.

It is also possible to order an international multilingual CIEC (International Commission on Civil Status Conventions) format family records certificate (for birth, death or marriage) from the e-population register, but it is issued only in Estonia.
The Embassy can order the CIEC certificate (state fee 10 euros) from Estonia for an additional state fee (20 euros). You will need to present the Embassy:

• digitally signed application. If you order by email or by post, please add a copy of your passport or ID card.
• proof of paid state fee.

It takes couple of weeks for the CIEC certificate to arrive to the Embassy. You will be notified by email once it has arrived.

Population Registry Extract

Population Registry Extract confirms surname, first name, sex, marital status, date of birth, place of birth, personal identification code, foreign personal identification code (if any), nationality, former names, existence and validity of an alien’s residence and work permit or right of residence, place of residence, contact details. Apply for the Population Registry Extract via e-population register. Extract can be delivered in Estonian or in English.

In case you do not have access to the e-population register, you may apply for the required extract either at the Embassy, by email or by post. You will need to present the Embassy:

• digitally signed application. If you order by email or by post, please add a copy of your passport or ID card.
• proof of paid state fee.

Certificate of legal capacity to contract marriage (Certificat de Coutume/Wetscertificaat) / Certificate of legal capacity to contract partnership

Certificate of legal capacity to contract marriage, can be ordered at the Embassy, by email or by post and it is delivered either in Estonian, in English or in French.
You will need to present the Embassy:

• digitally signed application;
• copy of ID card or passport of both persons;
• proof of paid state fee.

Police clearance certificate/Certificate of good conduct

Police clearance certificate is issued by the Estonian Criminal Records Database. The certificate is in Estonian and should be translated for the use in a foreign country.

Consul could deliver a certificate in English or in French based on the Police clearance certificate. You will need to present the Embassy:

• An application (application sent by email has to be digitally signed or if you order by post, please add a copy of your passport or ID card)
• A certificate of the Estonian Criminal Records Database (signed digitally or by hand)
• Proof of paid state fee (30 euros)

Certificate of Consul

Consul can deliver a certificate in English or in French based on information available to him/her in Estonian registers.